Make an Appointment

Currently our reading room is open by appointment to UVA ID holders only. We regret that we cannot accommodate those without an active UVA ID at this time. See UVa’s policy on Visitors to Grounds.

If you are a UVA ID holder and you would like to make an appointment to conduct research in our reading room, please follow the steps below.

Please note: Our operational status is dependent on that of the University. If the decision is made to move classes online, research appointments may be cancelled.

Request in-person use of Special Collections Reading room

These steps can be taken in any order, but must both be completed. Please provide sufficient time (noted below) for retrieval of items prior to your appointment.

  1. Request materials from the Virgo catalog
    • Requests MUST be made in advance: we cannot pull same-day requests. You may request up to 10 collection items using the “Request this in Special Collections” button for the items in Virgo.
      • Please note that items requested from Ivy Stacks (SC-IVY) require at least 72 hours to retrieve and process.
    • As you make your request(s), you’ll need to create an account in the Special Collections Request System, or log in if you already have one. Follow the instructions on screen as you make your request.
  2. Schedule your research appointment
    • You may schedule your research appointment 2 weeks to 48 business hours (2 days) in advance.
    • You are limited to one 4-hour appointment or two 2-hour appointments each week. If your request exceeds these limits, a reference librarian will contact you to cancel and/or reschedule your appointment(s).
    • Visit the calendar system to make your appointment.

On your appointment day

  • Please bring a face covering with you and put it on before coming through our doors. We require face coverings AT ALL TIMES while inside our building. 
    • If there is non-compliance on face coverings, we are required to close down our reading room.
  • No food or drink is allowed in the Library.
    • Researchers may bring a water bottle but it must be left outside the reference room.
  • Appointments are for individuals only. Those without appointments will not be allowed to enter the building.

For your appointment:

  • You must present your UVA ID to have your registration finalized.
  • You will be asked to store your belongings in a locker and wash your hands before beginning research.
  • Requested collection items will be provided to you at your assigned seat in the reading room.

Questions? Call (434) 243-1776.

How else can we help?

Learn more about our collections and services, including online reference requests and instruction offerings.